Writing Personal Injury Demand Letters to Settle Claims & Cases

In Settlements & Verdicts by Joseph McClelland

Hello, today we are going to discuss the topic of writing a successful personal injury demand letter in Georgia to the insurance company after an accident.  This is integral to being a personal injury attorney.

A personal injury demand letter is a letter to the insurance company offering to settle the case or claim.

That is the overall purpose of the demand letter.  So, what goes into personal injury demand letters?

What Will We Cover?

  • Should You Write Your Own Demands?
  • What Do You Need to Begin?
  • What Goes Into the Demand Letter?
  • How Do You Know How Much Your Case Is Worth?

Writing Georgia Personal Injury Demand Letters Click To Tweet

In previous articles we’ve discussed the liability and who is at fault which is necessary in order to recover for a personal injury claim, so this article is going to be more about how to draft the personal injury demand letter, but I will later post a link to a sample demand letter in one of my next articles.

When drafting a letter it is important for personal injury lawyers to have the necessary documents in front of them or access to the information to draft this letter.

Obviously, one of the first things were going to need is the name and address of the insurance representative, so that they may receive the letter.

Along with this, goes the additional requirement of needing the actual claim number.  We discussed claim numbers in the past, however the claim number is the number that the insurance company assigns to the file.

With this number the insurance agent is able to locate all the information associated with the accident.

It is vital and important to include your claim number or the claim number with the case in every correspondence with the insurance company during your personal injury demand letter negotiations.

So, once we have the insurance agent’s name and the claim number, you also want to include the date of loss.

The data of loss is just the date of the accident. Further, you’ll want to include the name of their insured.

That means the name the person that the insurance company represents, and would have an obligation to pay the damages caused by them.

So, that’s the most basic stuff we need to basically add in the captions and headings for the first part of the personal injury demand letter.

In my demand letters,  I start off with a statement of facts.

This is generally non-argumentative description of what happened.  This information is easily contained in the accident report or incident report.

It goes over where my client was driving her vehicle, which direction, I might then include some information that is not in the accident report from my client as to where they’re going, where they had been, and that type of stuff.

This all goes into the personal injury demand letter.

You Need To Get That Accident Report!

The accident report will also include information as to who calls the accident or the contributing factors of the accident.

One of the big things look for an extra part is whether the other driver was actually charged or given a citation for their recklessness or negligence.

So, in this example let’s say they were given a ticket for following too closely.

In the statement of fact you’d one include that information in that there insured was given a citation by now a state the officer’s name who issued the citation.

You can also look for other important information in the accident report that you’d want to include in the personal injury demand letter to fill in the blanks of this accident so that it is different from the hundreds of other accidents just like this.

The next thing I would do would be to go into the damages.

How Do Determine the Damages in Your Case?

So, I would create damages section and I would narrate the types of injuries and the treatment that my client received.

For example:

If the client went to the emergency room, I would go over the fact that the ambulance transported them to the emergency room.


go over the doctors names that provided medical attention to your client. I would put in with the doctor’s diagnosis was.

I would go into the following treatment the my client received and all of the medical expenses.

For example:

let’s say that my client then went to physical therapy for 12 weeks. I would definitely include that and I would go deeper into listing the number of treatments and actually providing information relevant to specific treatment dates.

What I mean is that if treatments 5, 6, and 7 are exactly the same in terms of the procedures provided and the diagnosis, and the clients range of motion or pain levels, then I would incorporate and consolidate that.

Otherwise, I would walk the agent through each treatment, what the client received, and additional facts that show not only the level of injury the progression towards your client getting better towards the final treatments.

Get all of that into the personal injury demand letter.

What this does is provides a timeline and narrative of your client. You’re starting from a point where client was not injured assuming they had no pre-existing conditions, to the time when they were injured, through the treatments they underwent to get them better, to them actually getting better, or discussing future problems.

If there future medical problems included in your not an attorney reading this, shame on you. If you’re an individual that has lasting medical conditions because of an accident, you must talk to an attorney.

There are no if’s and’s or but’s about that. You must speak to an attorney, you would be in it it not to.


Once I’ve gone through all of the cost of medical treatments. I would include this in the different section altogether.

The purpose of this section is to lay out the exact amount of out-of-pocket costs that you have undergone as a direct result of an accident with their insured.

So, you must list:

  • every emergency room bill,
  • every ambulance bill,
  • every doctor’s bill,
  • every hospital bill,
  • every imaging Bill,
  • every chiropractic bill,
  • every physical therapy bill,
  • every specialist’s bill,
  • every medication you purchased,
  • every mile that you drove in your car,
  • every hour lost work, every job that you could not perform that you would’ve been paid for, and
  • anything that you think that you’ve lost financially because of this accident

in a list that is itemized.

What Do You Do If You Have Missed Work or You Have Lost Your Job Because of an Accident?

With regards to missing work or not being able to perform over time, and things of that nature, you will need to provide more information than you just saying it.

In this circumstance, it is best to have your employer provide that information so that it is verified by them. One of the typical letters to accomplish this task is a letter called a wage verification form.

This allows your employer to the state what you making and how much time you missed.

If you’re self employed, this task becomes much more difficult. And this is because of the ability to fudge the numbers even though you would not. They will still complain, but you should definitely include it.

All right, so we have stated the facts, we have gone through the different medical treatments and physical injuries, we have itemized the out-of-pocket expenses, now will want to discuss how the injury affected you on a personal.

This part of the personal injury demand letter goes more to the pain and suffering and loss of enjoyment of life that you suffered as a result of the accident.

  • Things that you would’ve done but couldn’t do,
  • things that you normally did but don’t want to,
  • trips that you could not make,
  • vacations you did not go on,
  • sleepless nights,
  • restlessness,
  • worrying and
  • anxiety,
  • the actual pain and doing certain I certain things, and
  • similar types of items.

In the final section of the personal injury demand letter, you’ll actually want to make a dollar offer to settle the case. This number must include all of the itemized damages that you included in should also include an estimation of the more intangible number of pain and suffering.

I would’ve been included time frame by which you would like a response from the insurance company. I generally use 30 days because most insurance companies have monthly meetings.

Specific Types of Personal Injury Demand Letters

Georgia Motorcycle Accidents: Personal Injury Demand Letters in Georgia

Motorcycle accident demand letters will primarily be the same as the generic car accident demand letter we are reviewing above.


A full release ends the case entirely. You cannot sue them again.

A limited release allows to you continue against any other policies available.

However, those references are extremely important and not utilizing the services of a motorcycle accident attorney after a bike wreck is unforgivable.

Another issue a motorcycle accidents is the use of time demand. We have written other articles on this website about holds letters and a requirement for insurance companies to pay beyond their insured’s limit if they failed to pay certain demands within certain time limits.

Atlanta motorcycle attorneys for more information on motorcycle accidents.


Trucking Accidents: Personal Injury Demand Letters

Truck accident personal injury demand letters motorcycle accident demand letters are very similar. Both involve the likelihood of the extremely serious injuries. Both involve the potential involvement of time demand letters to insurance companies.

Both of them involve potential issues with the different types of releases in the one that is most beneficial for your case.

However, trucking cases differ because trucking companies have much larger insurance policies than your typical individual.

So, where in a motorcycle accident many times you are left without enough insurance to cover all of the damages, and a truck accident case the chance of there not being enough insurance to cover the losses is highly reduced.

Georgia trucking lawyers

Atlanta, Marietta, Roswell, Decatur, Stockbridge, McDonough, Griffin, Jackson, and Macon.  Don’t write your own personal injury demand letter when you can have a qualified Atlanta attorney handle the case for you.

I hope you’ve enjoyed this article on Personal Injury Demand Letters, and hopefully have expressed the need to contact an attorney to help you through this situation.